Privacy Policy

Effective Date: [June 1, 2025]

At Food with Thought, LLC, we value your privacy and are committed to protecting your personal information. This Privacy Policy outlines the types of data we collect, how we use and share it, and the measures we take to secure your information. By using our services, you consent to the practices described in this policy.

1. Data Collection

Types of Data Collected:

User Details: Name, email address, company information, and payment details.
Interaction Logs: Records of interactions with the platform, such as usage patterns and error reports.
Technical Information: IP addresses, device types, browser types, and cookies.
Assistant Interactions: Content of conversations and interactions with AI assistants, including those powered by OpenAI, through our platform.

Methods of Data Collection:

User-provided input during account creation, onboarding, and platform interactions.
Automated collection through cookies, log files, and similar tracking technologies.

2. Data Usage

Purpose of Data Processing:

To personalize your experience and improve our platform’s functionality.
To analyze user behavior for service improvement and troubleshooting.
To communicate with you regarding updates, billing, and support.

Legal Basis for Data Processing:

Your consent, provided when you create an account or use our platform.
Our legitimate interests in operating and improving the platform.
Compliance with legal obligations, where applicable.

3. Data Sharing

Third-Party Sharing:

We may share aggregated, anonymized data with trusted partners to improve our services or for analytical purposes.
Interactions with OpenAI-powered assistants are processed through OpenAI’s services and are subject to their privacy policy and data handling practices. These interactions are shared with OpenAI to provide the service.
We do not otherwise share, sell, or rent your personal information to third parties.

Anonymization Protocols:

Aggregated data shared with third parties is anonymized to remove personally identifiable information, ensuring your privacy is protected.
When sharing data with OpenAI for assistant interactions, only the necessary conversation content is transmitted to enable the service functionality.

4. User Rights

You have the following rights regarding your personal data:

Access: Request a copy of the data we hold about you.
Correction: Request corrections to any inaccurate or incomplete data.
Deletion: Request the deletion of your data, subject to legal or contractual obligations.
Portability: Request your data in a portable format for transfer to another service.
Opt-Out: Opt out of data collection for analytics or communications by contacting us at [Insert Contact Email].

5. Security Measures

We implement industry-standard measures to protect your data:

Encryption: Data is encrypted both in transit and at rest.
Authentication: Multi-factor authentication is used to secure accounts.
Compliance: Our practices adhere to applicable privacy regulations.

6. Operational Limitations

Our services are primarily designed for use within the United States. Due to the complexity of international regulations, such as GDPR, we may not be able to provide services outside of the U.S. Users outside the U.S. should review their compliance requirements before using the platform.

7. Retention Policy

Retention Duration:

Client Identification Data (name, contact info, billing address, etc.) is stored for the duration of your subscription and up to one year after cancellation.
Client User Data (conversations and interactions with our bots) is stored for 30 days from the most recent interaction with the conversation.

Retention Criteria:

Data may be retained longer if required for compliance with legal obligations or dispute resolution.

8. Cookies

Cookies are small data files stored on your device. We use cookies to:

Enable essential functionality on our website.
Analyze traffic and user behavior.
Remember preferences and enhance your experience.

You may choose to disable cookies through your browser settings. However, some features of the site may not function properly without them.

9. Contact Information

For privacy inquiries or complaints, please contact us at:

Email: foodwiththoughtllc@gmail.com

10. Legal Disclaimer

The AI tools and services provided by Food with Thought, LLC are designed to support and enhance user experience through automation and intelligent assistance. However, these tools may occasionally generate incorrect, outdated, or misleading information.

By using our platform, you acknowledge and agree to the following:

The AI-generated content is for informational purposes only and should not be considered professional advice (e.g., legal, medical, financial, etc.).
You are solely responsible for how you use and interpret the information provided by our AI tools.
Food with Thought, LLC makes no guarantees regarding the accuracy, completeness, or reliability of any AI-generated output.
We disclaim all liability arising from any reliance placed on the content provided by the AI services.

We strongly recommend that users verify important information and consult qualified professionals as necessary.

By using Food with Thought, LLC, you agree to this Privacy Policy. We reserve the right to modify or update this Privacy Policy at any time, with notice provided by posting the updated policy on our website. We encourage you to review this policy periodically for updates or changes.